Stripe Invoice Guide for Small Businesses: How to Create & Customize Invoices Fast 2025
Stripe Invoice: The Complete Guide for Small Business Owners (2025)
If you’re a small business owner, learning how to create a Stripe invoice quickly and accurately can save you hours every month. Stripe has become the go-to billing platform for millions of companies—especially small businesses—because it’s simple, fast, and works with almost every tool.
In this guide, you’ll learn exactly how to create invoices, customize your Stripe invoice items, get paid faster, and streamline your bookkeeping.
Your Loom video goes here →
[Embed Loom Video Placeholder]
Why Small Businesses Should Use Stripe for Invoices
Stripe invoicing is powerful because it lets you:
- Send invoices in seconds
- Accept credit cards, ACH, Apple Pay, Cash App Pay, and more
- Automate recurring payments
- Reduce missed or late billing
- Track transaction history and payment status
- Integrate with QuickBooks, HubSpot, and hundreds of tools
📌 References
Stripe’s official invoicing overview:
https://stripe.com/invoicing
QuickBooks Sync:
https://quickbooks.intuit.com/app/apps/appdetails/stripe/en-us/
How to Create a Stripe Invoice (Step-by-Step)
1. Log into Your Stripe Dashboard
Click Payments → Invoices → Create Invoice.
2. Add a Customer
Stripe lets you add:
- Name
- Business name
- Tax ID
- Address
If they’re a returning customer, their info auto-populates.
3. Add Stripe Invoice Items
This is where your supplemental keyword comes in.
A Stripe invoice item can be:
- A product
- A service
- A one-time fee
- A recurring subscription
- An hourly charge
- A deposit
Each item can include:
- Price
- Quantity
- Description
- Tax rules
This is the most important part for small business billing because it sets the expectation clearly for your client.
4. Customize Your Invoice
You can add:
- Logo
- Notes
- Terms & conditions
- Payment methods
- Due date
- Automatic reminders for late payments
5. Preview & Send
Stripe shows you the client-facing version so nothing catches you off guard.
Click Send Invoice, and Stripe handles the rest.
How Stripe Invoice Items Help You Stay Organized
Most small businesses get sloppy with billing because they send inconsistent invoices. Stripe fixes that by letting you save invoice items and products so you can reuse them.
Examples:
- “Website Design Package – Essentials”
- “Monthly Support Subscription – Tier 1”
- “Consulting Hour – 1 Hour”
- “Deposit – 50% Project Start Fee”
- “Ecommerce Store Build – Shopify”
This lets your invoices stay consistent, professional, and trackable for both you and your clients.
Using Stripe Invoices With Your Other Tools
Stripe integrates cleanly with small business systems:
CRM
HubSpot, Zoho, Salesforce
(reference: https://stripe.com/partners/hubspot)
Accounting
QuickBooks, Xero, Wave
Project Tools
Payment Tools
Apple Pay
Cash App Pay
Afterpay
ACH Debit
This gives you a fully automated billing and bookkeeping system — which is exactly what small businesses need.
How Everyday Web Helps You Use Stripe the Right Way
Everyday Web works with hundreds of small businesses, and Stripe is one of the most common billing tools we help owners set up.
We help you:
- Configure Stripe invoices
- Add invoice items
- Set up recurring billing
- Integrate Stripe with your CRM
- Add Stripe checkout to your website
- Automate payment reminders
- Connect Stripe to HubSpot or QuickBooks
- Set up Afterpay + Cash App Pay
- Make your invoicing system fast, modern, and reliable
If you run an online store or service business, we can completely automate your billing process as part of your website build.
👉 See our ecommerce packages:
https://everydayweb.co/ecommerce-stores/
👉 Book a free intro meeting:
https://meetings.hubspot.com/everyday-web/intro-meeting?uuid=e553ff42-73c2-456a-83fb-a0a027d14ea8
Final Word: Stripe Invoicing Helps You Get Paid Faster
If you want clean bookkeeping, reliable billing, and fewer late payments, Stripe invoice tools are the simplest way to run your business like a pro.